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FAST Swim and Tri Club

2026 FAST Awards Banquet

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VOLUNTEER INFORMATION

Help your Swim and Triathlon Club make our annual awards night a success.

Below you can find setup and other volunteer tasks for the day-of the banquet: January 24th

Whether you're joining the committee to help with tasks in general for banquet planning, or you have a specific job in mind, this is where you join the committee. 

We couldn't do this without you!

 

VOLUNTEER CONTACT INFORMATION

Note: Fields marked with an asterisk (*) are mandatory.

Volunteer Signup List (After making your selection(s), click on bottom button to complete sign up process)

 Volunteer Positions & Descriptions
Date
Time Slots
Name of Volunteers
Available Slots
Volunteer Positions & Descriptions
Set Up Crew
Decorate tables (could include blowing up balloons), place agendas around the room, put the FAST banquet on the registration table, etc
Date
01/24/2026
Time Slots
5:00 PM - 6:00 PM
Name of Volunteers
Gunesh Kanetkar
None
Available Slots
No Slot Limit
Volunteer Positions & Descriptions
Welcome Wagon
Stand in the (indoor) hallway, directing folks to the banquet room. There will be three of us so you can trade off time getting your beverages, etc.
Date
01/24/2026
Time Slots
6:00 PM - 6:30 PM
Name of Volunteers
None
Available Slots
2
Volunteer Positions & Descriptions
Check-in desk
Find members` names on registration list, give them their tickets for door prizes, etc. There will be three of us so you can trade off time getting your beverages, etc.
Date
01/24/2026
Time Slots
6:00 PM - 7:00 PM
Name of Volunteers
None
Available Slots
3
Volunteer Positions & Descriptions
Purchase decorations (be reimbursed)
We have LED candles, candle holders, and foil decorations from last year. You`d be in charge of picking out any additional decorations we want for our table decorations, bringing painter`s tape (easy removal) and directing setup volunteers to decorate (mostly the round dinner tables). You can be reimnbursed for up to $50 if you keep receipts.
Date
01/24/2026
Time Slots
5:00 PM - 6:00 PM
Name of Volunteers
Liane K
None
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Photographer
Take a group photo before dinner and then take some shots during the evening. Can be using your cell phone!
Date
01/24/2026
Time Slots
7:00 PM - 10:00 PM
Name of Volunteers
Gunesh Kanetkar
None
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Training Recognitions
In advance, work with Ken G to collect participants` training yards/miles from the previous year through a google form. Print out certificates for each person who filled out the form, and bring to banquet. Be ready to announce people`s names and give them their certificate in the official program (after dinner)
Date
01/24/2026
Time Slots
8:00 PM - 10:00 PM
Name of Volunteers
None
Available Slots
1
Volunteer Positions & Descriptions
Committee At-Large
Other tasks may come up like finding a new caterer or venue, that happen way before banquet. Work with the chair to do what`s needed to get things started.
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
None
Available Slots
1
Volunteer Positions & Descriptions
Committee - Registration Helper
Work on the sign-up spreadsheet in advance, make sure someone prints it. Find a volunteer in advance to write or print nametags for the participants, including some blank nametags. Direct setup of the registration tabe day-of (e.g. decorating it with the FAST banner). Bring the roll of door prize tickets and a box for the ticket stubs to go into. Work with menu helper to create a few place cards incdicating which participants have dietary requirements. help orient check-in volunteers.
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
Monica-Iulia Andrei
None
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Committee - Emcee
Prepare in advance by reviewing the agenda and meeting the guest speaker. Be prepared to speak on a microphone for most of the banquet: Icebreakers during the cocktail hour, introducing the gues speaker before dinner, keeping the official program moving after dinner.
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
None
Available Slots
1
Volunteer Positions & Descriptions
Committee - Floorplan Helper
Visit the venue in advance to get a sense of the space. Registration needs one 6` table near the door with 2 chairs for the reigstration volinteers. Contact officers to see who wants a display table during cocktail hour. Work with registration helper to make sure we have enough seating for dinner. Find out if we need a projector table or cake table. On the day of, your main job is the setup hour. Direct setup volunteers helping the officers bring in gear. Direct officers to their display tables, help setup volunteers put out decorations.
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
None
Available Slots
1
Volunteer Positions & Descriptions
Committee - Guest Speaker Helper
Help generate ideas for guest speakers, accounting for the background of last year`s speaker. Find out who has the contact information for the proposed speaker and contact them, inviting them (and a guest) to attend the banquet for free. Provide the coupon code for 100% off registration. Maintain communication with the guest speaker up until the event, introduce them to the Emcee in advance if possible (zoom or in-person). On the day-of be around at the banquet to greet the guest speaker and introduce them to the officers and the Emcee. Make sure the guest speaker has a reserved seat at the banquet with the other speakers in the official program.
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
None
Available Slots
1
Volunteer Positions & Descriptions
Committee - Menu Helper
Make sure that there are healthy as well as tasty items on the dinner buffet. Arrange to contact the caterer in advance to let them know our choices. If the caterer offers appetizers, arrange those for the cocktail hour - otherwise, source some snacks! Find a volunteer to bring the sheet cake. Check with the registration helper to find out how many people have dietary restrictions. Ensure that the caterer can provide for a separate plate for each person whose requirements indicate that they cannot risk cross-contamination (e.g. vegan, vegetarian, gluten-free often need this).
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
Christine Buen
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Photo Slideshow Preparation
Collect photos from members from the previous calendar year and put together a slideshow to show during the banquet. you can work with the secretary to collect them thru swimfasttrifast+secretary@gmail.com (or on Google docs, Dropbox, e.g.) You also need to bring your computer to connect to Ken`s projector. Ken has assured me he owns an HDMI to USB-C adapter now, but its worth bringing a monitor cable if you know which one works for your computer. Check with the committee to see who has a backup PC and cable they can bring.
Date
12/14/2025 - 01/24/2026
Time Slots
12:00 AM - 11:59 PM
Name of Volunteers
None
Available Slots
1
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