The Hidden Gem Half Marathon

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VOLUNTEER INFORMATION

Volunteers do not necessarily have the time; they just have the heart.”

Help us out in any way you can!

It takes more than a village to host a half marathon, it takes the Village of Flossmoor!

VOLUNTEER CONTACT INFORMATION

Note: Fields marked with an asterisk (*) are mandatory.

Gender:*

VOLUNTEERING QUESTIONS

Are you planning to participate in the race?*

Are you willing to work more than one shift?*

Have you previously volunteered for this event?*

Shirt Size

Cotton Tshirt
Select Unisex Size

Volunteer Signup List (After making your selection(s), click on bottom button to complete sign up process)

 Volunteer Positions & Descriptions
Date
Time Slots
Available Slots
Volunteer Positions & Descriptions
PRE RACE SUPPORT
We will call upon you to help us with efforts before race day. You might be needed for a race ambassador at a community function or help us move some items into place. If you add your name to this list, we will reach out to you via email as need arises.
Date
08/11/2021 - 09/04/2021
Time Slots
8:00 AM - 10:00 PM
Available Slots
No Slot Limit
Volunteer Positions & Descriptions
Course Setup
Help set the Hidden Gem Half Marathon in motion. Duties to include setting up race stations, assist with setting street barricades, placing mileage markers at appropriate positions and other tasks.
Date
09/10/2021
Time Slots
6:00 AM - 7:00 PM
Available Slots
7
Volunteer Positions & Descriptions
Early Registration Check In
The night before the race greet individuals and secure their registration packets.
Date
09/10/2021
Time Slots
4:00 PM - 7:00 PM
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Course Marshal
One of the most important jobs of the day! Grab a friend and sign up to Marshal a turn on the race course. Volunteers will guide runners to make any necessary turns and should also be comfortable stopping light traffic to keep the runners safe.
Date
09/11/2021
Time Slots
6:30 AM - 11:00 AM
Available Slots
71
Volunteer Positions & Descriptions
Swag Bag Assembly
We all know a great race includes great swag. Meet the weekend before the Hidden Gem Half to assemble swag bags for each participant.
Date
08/30/2021 - 09/04/2021
Time Slots
8:00 AM - 5:00 PM
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Water Tables
This position requires stationary service. This volunteer will be responsible for handing out water and fruit to runners and participants at specified mile marker locations.
Date
09/11/2021
Time Slots
6:30 AM - 10:00 AM
Available Slots
7
Volunteer Positions & Descriptions
Registration/Sign In
Be one of the first people to welcome runners to the Hidden Gem! Working this station will include tasks such as locating runner’s bib number and answering race day questions.
Date
09/11/2021
Time Slots
6:00 AM - 8:00 AM
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Gear Check
Working this station provides runners with peace of mind knowing their belongings are being looked after as they race through the course. Duties include labeling gear bags and retrieval of the gear once runners have completed the race.
Date
09/11/2021
Time Slots
6:00 AM - 11:00 AM
Available Slots
1
Volunteer Positions & Descriptions
Ask Me? Station
Where do I check-in? How do I find my gear? Where are the bathrooms located? These are just a few of the questions you will be answering while working as part of the “Ask Me” team.
Date
09/11/2021
Time Slots
6:00 AM - 8:00 AM
Available Slots
Slot Is Full
Volunteer Positions & Descriptions
Starting Line Marshal
On your mark! Get set! GO! Duties to include keeping the starting line free from spectators and keeping this area free from debris such as trash, water bottles, and abandoned gear.
Date
09/11/2021
Time Slots
6:30 AM - 8:30 AM
Available Slots
8
Volunteer Positions & Descriptions
Finish Line Marshal
Be one of the first faces runners see as they cross the finish line. Tasks for this station will include stocking food and water stations. As you offer congratulations guide runners toward the post party festivities.
Date
09/11/2021
Time Slots
8:30 AM - 11:30 AM
Available Slots
6
Volunteer Positions & Descriptions
Course Tear Down
Do you have a large group? This job is for you! Roll up your sleeves and help us pack race essentials away until next year. There is strength in numbers and together this team will clear away barricades, race signage, and other various tasks. (Members of this team should be comfortable lifting up to 25 pounds)
Date
09/11/2021
Time Slots
1:00 PM - 3:00 PM
Available Slots
6
Volunteer Positions & Descriptions
Post Race Day Clean
Race is over, we are elated however, we still have some final work to do. Help us complete the course break down and load assets into storage.
Date
09/12/2021
Time Slots
10:00 AM - 12:00 PM
Available Slots
7
Volunteer Positions & Descriptions
Bike The Gem Registration
Hwlp us coordinate the great Bike the Gem day on August 7th
Date
08/07/2021
Time Slots
9:00 AM - 11:00 AM
Available Slots
6

Volunteer Waiver

Please read any waiver carefully. It includes a release of liability and waiver of legal rights and deprives you of the ability to sue certain parties. Do not agree to this document unless you have read and understood it in its entirety. By agreeing electronically, you acknowledge that you have both read and understood the text presented to you as part of the registration process. You also understand and agree that events carry certain inherent dangers and risks which may or may not be readily foreseeable, including without limitation personal injury, property damage or death. Your ability to participate in the event(s) is/are subject to your agreement to the waiver and by agreeing herein, you accept and agree to the terms of the and release agreement. You must be over 18 years of age OR the parent/legal guardian of a minor under 18 years of age OR the legal guardian of an incapacitated and/or mentally challenged person in order to agree to the text below.

WAIVER CONTRACT

The Hidden Gem Half Marathon

WAIVER

ACKNOWLEDGEMENT OF RISK, RELEASE OF LIABILITY, AND INDEMNIFICATION AGREEMENT   

WARNING: READ CAREFULLY. THIS AGREEMENT INCLUDES A RELEASE OF LIABILITY AND WAIVER OF LEGAL RIGHTS AND DEPRIVES YOU OF THE RIGHT TO SUE Flossmoor’s Future, LLC, INC. AND OTHER PARTIES. DO NOT SIGN THIS AGREEMENT UNLESS YOU HAVE READ IT IN ITS ENTIRETY. SEEK THE ADVICE OF LEGAL COUNSEL IF YOU ARE UNSURE OF ITS EFFECT.  

 

IN CONSIDERATION for Flossmoor’s Future,LLC  and its subsidiaries, affiliates, employees, representatives, and agents (“Flossmoor’s Future, LLC”) allowing my participation in the 2019 Hidden Gem Half Marathon (the “Event”); I, the undersigned, and on behalf of my spouse, heirs, next of kin, any legal and personal representatives, successors and assigns, hereby agree to and make the following contractual representations pursuant to this Waiver and Release of Liability, Assumption of Risk and Indemnity Agreement (the “Agreement”);  

 

1.         PARTICIPANT REPRESENTATIONS:  I hereby represent that (i) I am in good health and physically fit to participate in the Event; (ii) have not been advised against participating in the Event by a qualified health professional; and (iii) I am at least 18 years of age (or this agreement is agreed to by my parent, natural guardian, or legal guardian). I agree that it is my sole responsibility to determine whether I am sufficiently fit and healthy enough to participate in the Event. I agree that it is my sole responsibility for maintaining control at all possible times while engaging in the Event and for reading, understanding, and complying with all signage. 

2.         ASSUMPTION OF RISK:  I understand and acknowledge that there are dangers, hazards and risks of injury or damages, some of which are inherent, in my use of, presence at, or participation in the Event. I understand that participation in the Event will be an extreme test of my physical and mental abilities. I understand that these dangers, hazards and risks, arising from my use of, presence at, or participation in the Event, whether running, bicycling, swimming, or other portions of the Event, include but are not limited to: the potential for serious bodily injury, permanent disability, paralysis and death; risks from training for, practicing, or competing in the Event; complications arising from personal mental, physical, or emotional state; accidents, tripping, falling down, illness, drowning, contact or collision with other participants, spectators, pedestrians, vehicles or other natural or manmade objects; danger from adverse weather, imperfect course conditions, exposure to extreme conditions and circumstances, water, road or surface hazards, variations in terrain, encounters with wild and domestic animals, becoming lost or separated from race, inadequate safety measures; unmaintained and/or unmarked trails, roads, bridges, etc.; loss or damage to property; equipment failure; participants of varying skill levels; acts of terrorism or criminal activity; and other accidents or incidents that may result in injury or damage; (“Risks”). I further understand that if stroller use is permitted in the Event and I assume all liability related to my use of one. I understand that these Risks may be caused in whole or in part by my own actions or inactions, the actions or inactions of others participating in the Event, or the acts, inaction or ordinary negligence of the Released Parties defined below, and I hereby voluntarily and willingly assume all such Risks and any other damages, liabilities, losses or expenses to my person or personal property which I incur as a result of my participation in the Event.   

3.         TIME LIMITS:  I understand that there will be cutoff times for the operation of aid stations and course sweepers. I understand and acknowledge that if I choose to continue in the Event after these cutoff times have passed, that I assume all such Risks and any other damages, liabilities, losses or expenses to my person or personal property which I incur as a result of my participation in the Event. I further understand and acknowledge that if I choose to continue after the cutoff time that I will not hold the Released Parties or Event Organizers (defined below) responsible with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorneys fees) of any kind or nature (“Liability”) from my use of, presence at or participation in the Event.

4.         MEDICAL RELEASE:  I authorize Event staff, representatives, contractors, subcontractors, or other medical personnel to obtain or provide medical care for me, to transport me to a medical facility, and to provide treatment (including but not limited to evacuation, hospitalization, blood transfusions, surgery, medications, etc.) they consider necessary for my health. I agree to pay all costs associated with that care and transportation. I agree to the release (to Flossmoor’s Future, LLC, insurance carriers, other health care providers and their staff, representatives, or contractors) of any medical information or records necessary for treatment, referral, billing, or other purposes.

5.         RELEASE OF LIABILITY:  I hereby Release, Waive and Covenant Not to Sue: Flossmoor’s Future, Village of Flossmoor, Individual Event Organizers,  any Event sponsors, and all Host Cities, Local Organizing Committees, Venues and Property Owners upon which the Event takes place, Law Enforcement Agencies and other Public Entities providing support for the Event, and each of their respective insurance companies, parent, subsidiary and affiliated companies, successors in interest, commercial and corporate sponsors, officers, directors, partners, shareholders, members, agents, employees, contractors, subcontractors, and volunteers (Individually and Collectively, the “Released Parties” or “Event Organizers”), with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorneys fees) of any kind or nature (“Liability”) from my use of, presence at or participation in the Event, which may arise out of, result from, or relate to the alleged or actual negligence or breach of any express or implied warranty of the Released Parties.  

6.         INDEMNIFICATION:  I further agree that if, despite this Agreement, I, or anyone on my behalf, makes a claim for Liability against any of the Released Parties, I will indemnify, defend and hold harmless each of the Released Parties from any such Liability for any property damage or personal injury which may be incurred as the result of such claim. I agree to pay all costs and attorney’s fees incurred by any Released Party in defending a claim or suit brought by or on behalf of myself.  

7.         RELEASE FOR PERSONAL LIKENESS:  I understand that Flossmoor’s Future, LLC and/or those authorized by Flossmoor’s Future, LLC will be (i) taking photographs, (ii) making audio recordings and (iii) video recordings of the Event and its related events. I hereby irrevocably consent to and grant Flossmoor’s Future and The Village of Flossmoor, LLC, the exclusive right to the ownership and use of any and all (i) photographs, (ii) audio recordings and/or (iii) video recordings containing my image or likeness, for any lawful purpose whatsoever in connection with Flossmoor’s Future, LLC and its related events.

8.         DISMISSAL:  I understand that Event Organizer reserves the right, in its sole discretion, to dismiss any participant from the activities and to deny or revoke any applicant at any time from the event. If I am dismissed or depart for any reason, I agree I am responsible for all costs of departure whether for medical reasons, dismissal, personal emergencies, or otherwise.

9.         STROLLERS: I acknowledge that strollers are NOT permitted in this Event and  I accept the dangers associated with strollers on the Event course. If I am participating with a stroller, I assume all risk and Flossmoor’s Future, LLC accepts no liability for any incidents that may result from my actions as the stroller driver and/or the child’s actions as the stroller passenger. I understand the six (6) month minimum age requirement for participating children in strollers. I certify that I am providing my own stroller for use during the Event. Flossmoor’s Future, LLC will neither inspect nor guarantee that any stroller is fit to be used in the Event. If I am participating with a stroller, I will start in the designated stroller wave. I further understand that, in addition to myself, the terms and conditions of this waiver apply to the participating child(ren).

10.       GOVERNING LAW: This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota, without regard to principles of conflict of laws.

11.       ASSIGNMENT:  I understand that the Event Organizer may assign this Form to other entity/s or individual/s (“Assignees”) at any time, and any such assignment will grant assignees the full rights and protections accorded in this Form, consistent with Event Organizer’s and other Released Parties’ rights and protections under this form.

12.       FORCE MAJEURE:  In the event that the Event(s) or any portion thereof are cancelled or omitted because of war, an Act of God, inclement weather, natural disturbances, fire, public emergency, disaster, or necessity, plague, epidemics of health or other, national or state emergency, riot, acts or threats of terrorism or criminal activity, unavoidable casualty, race course conditions, legal restriction, labor disputes, strikes, boycotts, mechanical or electrical breakdowns, or for any other reason beyond the reasonable control of Flossmoor’s Future, LLC, the same shall not constitute a breach of this Agreement. If any or all of the Event(s) are cancelled or omitted as described above, Flossmoor’s Future, LLC, in its absolute and sole discretion, shall determine whether refunds, credits, or transfers will be issued, granted, or permitted.

13.       ADDITIONAL TERMS: I understand the Event course, distance, location, and timeline can be changed at the discretion of the Related Parties. All distances are approximate by GPS measurements.  

 

I agree I have read this Agreement carefully, understand its terms and conditions, understand that I will be giving up substantial legal rights by signing it (including the rights of the minor, my spouse, heirs and next of kin, and any legal and personal representatives, successors and assigns), acknowledge that I have signed this Agreement freely and voluntarily, without any inducement, assurance or guarantee, and intend for my signature to serve as confirmation of my complete and unconditional acceptance of the terms, conditions and provisions of this Agreement. This Agreement represents the complete understanding between the parties regarding these issues and no oral representations, statements or inducements have been made apart from this Agreement. If I sign this form both online and on-site, I agree that the on-site version of this form, as that version may be amended from the on-line version, will be binding. This agreement is effective in regard to my enrollment or participation in the activities from the date signed through the completion of all activities, and this Agreement shall remain in full force and effect following completion of all activities. I agree that the contents of this Agreement will take precedence over any other forms or contracts I may sign in connection with these activities. If any provision of this Agreement is held to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions. 

 

 As the Parent and/or Legal Guardian to the minor identified above, I hereby accept and agree to all of the terms and conditions of this Agreement in connection with the minor’s participation in the Event(s). If, despite this Agreement, I, or anyone on the minor’s behalf, makes a claim for Liability against any of the Released Parties, I will indemnify, defend and hold harmless each of the Released Parties from any such Liabilities which any may be incurred as the result of such claim.    

 

PARENT/GUARDIAN SIGNATURE (required if participant is under the age of 18

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